the following information will assist you in planning for Pedal The plains 2019.

the s.c.s. team is available for phone conversations via the home page meeting scheduler. participants may also contact the s.c.s. team via email here

 

S.C.S. Services for Pedal The Plains 2019

 

(New in ‘19) Camping Elevated: Want an economical lodging scenario? Summit Cycle Solutions is proud to bring our “Camping Elevated” service to Pedal The Plains 2019. Summit Cycle Solutions will set up, take down, and provide participants with “glamping” accommodations each night along the tour. Prices are an average of 21% cheaper when compared to other providers (Estimated cost @ $33 - $58 per person, per night).

Hotel Accommodations: Due to limited lodging services at Pedal The Plains hotel services are not available at this time. Don’t worry! Participants can still be operationally supported by purchasing the Non-S.C.S. Hotel Luggage Transfer Service (below).

Non-S.C.S. Hotel Service: The Non-S.C.S. luggage transport service ($159) will transport luggage to hotels, motels, and VRBO’s within a 10 mile radius of the HQ/finish. Just let us know where you are staying!

Day Bag Service: Summit Cycle Solutions will be providing a "day bag" service for a quick change of clothes at the end of each ride ($56). Participants may leave this customized day bag at the S.C.S. tent, OR with his/her luggage each morning. The day bag will then be routed to the finish in the next town. 

Real Time Communication: All customers receive real time communication services. Customers receive text alerts, onsite customer service, and an active 24/7 urgent matter phone line. 


2019 Route / Schedule

 

 

SCS Logo w: out background.png

 September 12, 2019 - Registration (Holly, CO.)

  • Camping Elevated: TBA

  • Non - S.C.S. Luggage Services: Within 10 miles of Holly CO.

September 13, 2019 -  Holly, CO. to Springfield, CO.

  • Camping Elevated: TBA

  • Non - S.C.S. Luggage Services: Within 10 miles of Springfield CO.

September 14, 2019 - Springfield, CO. to Lamar, CO.

  • Camping Elevated: TBA

  • Non - S.C.S. Luggage Services: Within 10 miles of Lamar CO.

September 16, 2018 - Lamar, CO. to Holly, CO.

  • Camping Elevated: Event Finish - No Camping Elevated Services

  • Non - S.C.S. Luggage Services: Event Finish - No Camping Elevated Services


Booking Process 

 

STEP 1 - Review Options / Select "Book Now"

 
*Special Note* Please be sure to review details before selecting, "book now". When booking hotel services please work through dates in a linear fashion starting with the 13th (if needed), 14th, and 15th. IMPORTANT - Each customer has 15 minutes to complete a booking. Due to demand S.C.S. does not allow for inventory to sit in a shopping cart for longer than 15 minutes.

*Special Note* Please be sure to review details before selecting, "book now". When booking hotel services please work through dates in a linear fashion starting with the 13th (if needed), 14th, and 15th. IMPORTANT - Each customer has 15 minutes to complete a booking. Due to demand S.C.S. does not allow for inventory to sit in a shopping cart for longer than 15 minutes.

 

STEP 2 - Use "Add to Booking"

 
*Special Note* Please be sure to use the "add to booking" button after selecting each nights lodging. This will allow for one singular, expedited checkout.

*Special Note* Please be sure to use the "add to booking" button after selecting each nights lodging. This will allow for one singular, expedited checkout.

 

STEP 3 - Review Terms / Checkout

 
*Special Note* Please be sure to review all items & terms one last time before checking out.

*Special Note* Please be sure to review all items & terms one last time before checking out.

 

Questions / Answers

+ General Question: Why use Summit Cycle Solutions?

Answer: All services are managed through contractual agreements. Without giving away trade secrets, you can rest assured that our team manages all reservations diligently via a contract. We also always have a back up plan...we are in the business of events after all. Additionally, S.C.S. coordinates with event organizers to provide operational support (Buses, Luggage Transfers, Communication, Etc.). Lastly, a large portion of revenues is returned to the foundation...supporting communities all over the great state of Colorado!

+ GENERAL Question: When will S.C.S. start accepting reservations?

Answer: S.C.S. "book now" portals are currently slated to open in alignment with route announcements.

+ General Question: How does S.C.S. determine pricing?

Answer: S.C.S. only adds mark up to rooms negotiated down to direct rates. If a hotel room cannot be negotiated down then a small admin fee is added to the price of the lodging unit. In 2018 typically this fee was around $15 dollars. S.C.S. is contractually obligated to a maximum/minimum markup guarantee...passing along savings to the customer! Tax/surcharge rates are not typically controlled by S.C.S. These percentages are mandated by various town & resort entities. Please note that resort municipalities can often charge over inflated rates...some as high as 18%. We think it's crazy too!

+ General Question: Can I purchase over the phone?

Answer: Yes! You may schedule a time to speak with an S.C.S. Representative on the home page. S.C.S.'s urgent phone line is used during events only. With thousands of reservations, S.C.S. does work to streamline calls. Warning Inventory is live on the website. It is S.C.S.'s recommendation that you book online.

+ General Question: How long do I have to book once I have gained access to the site?

Answer: 15 minutes! With thousands of reservations coming in... S.C.S. does limit the amount of time a customer can "sit" on the inventory prior to checking out. Thank you for understanding!

+ LODGING Question: Can I make reservations outside of S.C.S and still be supported?

Answer: Yes (however not recommended). If a participant can't find lodging through S.C.S. due to a sell out, he/she may attain lodging "on own", then purchase the "Non-S.C.S. hotel luggage service."

+ Cancelltion Question: Can I cancel my reservation at any time?

Answer: No. Due to demand, S.C.S. does hold very strict cancellation policies. All customers must review terms prior to check out. S.C.S. highly recommends attaining private travel insurance. Payment & Cancellation Policies:

  • Payment in full is required at the time of booking as inventory is live. Cancellations shall incur a 20% administrative fee on the total reservation amount (including taxes).

  • For Pedal The Plains, no cancellations shall be allowed after August 15, 2019.

  • For all events, S.C.S. highly recommends purchasing trip cancellation/travel insurance, available through www.balanceforcyclists.com/travel

+ Bag Transfer Question: What size bag can I have?

Answer: 65 lbs. is the maximum weight for 2019. Maximum weight limits will be enforced in 2019. Participants are requested to ensure that they have purchased enough services prior to arrival. One Booking = One Bag Transfer.

+ Bag Transfer Question: Where do I leave bags each day?

Answer: For S.C.S. contracted properties, participants will have a designated area to drop off/pick up luggage. These areas are typically identified with S.C.S. signage and a security camera. For Non-S.C.S. hotel luggage transfer services, please leave participant luggage with the front desk.